Stores & Materials Controller

What you are expected to achieve:

1. Control the issue of materials on site

• Approve and issue materials against valid requisitions tied to production orders or maintenance jobs.
• Process every approval and issue in the computer system on the same day, so the system balance matches physical stock.

What Success looks like: no unapproved or undocumented issues; zero unexplained variances on monthly cycle counts beyond an agreed tolerance (e.g. under 1% of stock value).

2. Receive goods and protect the company from paying for what it did not get;

• Receive all deliveries on site: check quantity, quality, specification and delivery note against the LPO.
• Confirm goods received (GRN) in the system and sign supplier bills only after verification.
• Reject and report short, damaged or off-spec deliveries immediately.

Success looks like: every supplier bill matched to an LPO and GRN (three-way match); no payment disputes or double billing traced to stores; GRNs posted within 24 hours of delivery.

3. Manage minimum order quantity (MOQ) and reorder levels

• Set and maintain minimum stock, reorder points and MOQ for key items (cement, aggregates, steel/BRC, admixtures, moulds, spares, PPE, fuel and consumables).
• Flag items approaching reorder level before they run out.

What Success looks like: zero production stoppages caused by a stock-out of a planned item; no excess stock beyond agreed levels; slow-moving and obsolete items reported monthly.

4. Plan weekly stock replenishment

• Each week, compare stock on hand with the production plan and open orders, and submit a replenishment plan to Procurement.
• Hold a short weekly planning meeting with Production and Procurement.

What Success looks like: weekly replenishment plan issued on time every week; at least 95% of planned materials available on the day production needs them.

5. Follow up with Procurement and suppliers

• Track every open order, chase delayed deliveries and escalate early with clear information on production impact.

What success looks like: open-order status report updated daily; supplier on-time-in-full performance tracked and shared monthly.

6. Keep the store secure, organised and audit-ready

• Run a tidy, safe store: bin cards/locations, FIFO for cement and admixtures (shelf-life), secure access.
• Support stock takes and audits with complete records.

ho we are looking for (minimum needed to achieve the above)

• Proven stores management and control experience, ideally in manufacturing, construction materials or a similar plant (concrete, cement, steel, building products).
• Hands-on experience using an inventory/ERP system (issues, GRNs, stock adjustments, reports).
• Track record of receiving goods and verifying them against LPOs and delivery notes.
• Experience setting reorder levels and planning replenishment.
• Diploma in Supply Chain, Procurement, Stores/Inventory Management or Business (CIPS/KISM progress is an advantage).
• Strong integrity, attention to detail and the confidence to say no to unapproved requests.
• Comfortable working on a busy plant site with heavy materials and PPE.