Office Assistant

Duties and Responsibilities

• Prepare meeting rooms for events, assist with light furniture and equipment moves, and inspect facilities to report maintenance faults promptly.
• Provide administrative support by managing physical and digital files, making photocopies and scans, and delivering office messages and documents promptly.
• Maintain a clean, sanitary and well-supplied office environment through daily sweeping, dusting, restroom sanitation, glass upkeep and waste disposal across all facilities.
• Maintain kitchen hygiene and equipment, and provide tea, coffee and refreshment services for staff, official visitors and meetings.
• Monitor and manage inventory for cleaning and kitchen supplies, submit timely purchase requisitions to prevent shortages, and ensure the safe storage and handling of hazardous chemicals.
• Any other duties delegated by the supervisor.

Academic and Professional Requirements

• Minimum of a Diploma in Office Management, Secretarial Studies or a related field.
• Minimum of 3 years of experience as an Office Assistant, housekeeper or secretary in an international or national NGO.
• Good understanding of professional cleaning techniques, sanitation standards and safe chemical dilution/handling.
• Strong work ethic, high punctuality and commitment to maintaining early morning operational schedules.
• High level of honesty, trustworthiness and respect for organizational assets and confidential office documents.
• Courteous, helpful and respectful attitude toward staff, management and official visitors.
• Strong work ethic, high punctuality and commitment to maintaining early morning operational schedules.
• High level of honesty, trustworthiness and respect for organizational assets and confidential office documents.
• Courteous, helpful and respectful attitude toward staff, management and official visitors.